Business Systems Specialist - HR & Payroll

Bailey Finch Associates have pleasure in assisting our client with the role of Business Systems Specialist HR & Payroll.

The role will involve provide, manage and administer all client payroll. To also provide, manage and administer office management responsibilities for clients site offices and ensure compliance with OWOW. Support the commercial manger with project reporting. Using I-trent payroll system

Your responsibilities

Payroll

    To manage the end to end process of weekly paid payroll in conjunction with the workstream management and the central payroll function at head office

Administration

    To be responsible for all the service contracts
    To ensure an efficient filing administration system is in place
    To provide assistance in event organising and co-ordination
    To co-ordinate joint meetings with the supply chain
    To take minutes of meetings where appropriate
    Ensure the office is kept tidy and in supply of stationary requirements
    Records and Archives
    Ensure the maintenance of records including diaries, letters, emails, notices and computer data
    Ensure the maintenance of records for archived materials
    Arrange local Inductions for new employees within the contracts
    To carry out any other duties appropriate for this post

Commercial

    Co-ordinate the production of the cost reports, and clients management report
    To complete ad hoc duties to support the Commercial team where required

People Management

    Effective performance management of direct report to achieve individual and team goals
    To ensure 100% completion of performance reviews, and compliance in SMART goal plan setting and development plan setting across the team
    Working with shared services hrDirect and Resourcing
    Effective recruitment and induction, training, development, succession planning and retention of team

Health and Safety

    Be familiar with, and demonstrate commitment to, the requirements of IFE, and the Health & Safety and Environmental Policies
    Maintain a clean and tidy work location
    Reporting all near misses, incidents, accidents, unsafe acts and substandard conditions / materials to the Site Supervisor/ relevant parties immediately
    Fully understand site safety rules and Our Way of Working
    Only undertaking work trained for unless supervised and in training for a specific task
    Lead by example to promote an Injury Free Environment at all times.
    Demonstrates a keen interest in green that is regularly shared and taken up by others

Skills, Experience & Qualifications

    I-Trent and configuration experience is essential
    Good basic level of education
    Previous Customer Service experience required
    Knowledge/ experience of working in the construction industry
    Excellent telephone manner
    Basic Word 
    Intermediate Outlook
    Basic Internet/Intranet
    Intermediate Excel 

Your Qualities

    Customer focus
    Peer relationships
    Drive for results
    Organising
    Process Management
    Time Management
    Individual courage
    Interpersonal Savvy
    Composure

If this sounds of interest to you, please forward your cv in the first instance to Bailey Finch Associates who are acting as a recruitment agency with this vacancy.